Application Deadline: 25 Sep 2016
Operations Manager POSITION DESCRIPTION:
Location: Dar es Salaam, Tanzania
Project Title: EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Starts: October 2016
Status: Manager Level, contract
Schedule:Full-time
Salary: Competitive Salary and Benefits
INITIATIVE DESCRIPTION
EQWIP HUBS is a dynamic platform of diverse actors and young people
working together to develop solutions to both local and global social,
economic and environmental challenges in six countries around the world.
EQWIP, an innovative youth serving partnership between Canada World
Youth (CWY) and Youth Challenge International (YCI) has brought together
a global consortium including UN-HABITAT, TakingITGlobal (TIG) and the
Education Development Centre (EDC) to collaborate on this initiative.
Through 18 youth centered EQWIP HUBS in urban areas, participatory
programming will support young people in accessing a sustainable
livelihood. Through the engagement of a multi-stakeholder EQWIP HUB
Network, EQWIP HUBS will foster a supportive and responsive enabling
environment for youth livelihood activities by providing mentorship,
coaching and access to capital. The EQWIP HUB Network will strengthen
the capacity of public and private sector stakeholders and civil society
related to youth mainstreaming for policies, products and services.
EQWIP HUBS is a team of energetic, skilled and passionate individuals
who are motivated by the prospect of exploring new and creative
approaches to solving complex global challenges.
POSITION DESCRIPTION
The Operations Manager, reporting to the Country Manager, will provide
operations management of the HUB project across the national HUB
locations, including coordination of personnel, project activities and
financial and material resources. S/he will establish and maintain
positive, collaborative and productive relationships with project staff
and implementing partners.
KEY RESPONSIBILITIES
· Support the Country Manager with daily project management,
contributing to project decision-making by providing input on the
financial health and status of the project
· Coordinate with headquarters to ensure appropriate financial and
administrative management and compliance with donor rules/regulations
· Identify areas of risk and take steps to reduce vulnerabilities
· Ensure preparation and submission of financial reports, manage and monitor cash flows related to project expenses
· Lead annual budgeting exercise and collaborate with the Country
Manager and other technical team leaders to ensure program activities
are in accordance with the project budget and work plan
· Maintain and refine policies and procedures for the procurement and
disposal of project goods and services, in compliance with project
policies and procedures and regulations, and provide training to admin
and finance staff on proper procurement procedures
· Review, negotiate, and approve all field office contracts (including
service agreements, office leases, contracts), ensuring all required
contractual terms and conditions are included and obtaining the best
value to the project
· Oversee the process for renewing local hire employment contracts on
an annual basis, ensuring annual performance reviews are completed and
employment contracts renewed on time
· Lead the process for the recruitment of local staff, including review
of job descriptions, salary negotiations, and contract development
· Provide guidance to supervisors on recruitment procedures, promotions, and performance management
· Develop and manage an online timesheet management system for local project staff
· Oversee local company registration requirements and ensure EQWIP
maintains compliance with evolving local regulations (e.g. taxation,
employment/labour, etc.)
· Ensure security guidelines and procedures are established,
maintained, updated regularly and adhered to by the project teams.
Monitor the security situation along with senior management and
communicate procedures to staff
· Perform other duties as delegated by the Country Manager
ESSENTIAL QUALIFICATIONS
· Bachelor’s degree in finance, accounting, business or related field
· 5 to 7 years of demonstrated experience with mid-level management
responsibilities for finances, procurement, human resources, and
contracts
· Experience providing management and oversight of field office operations, especially across central and satellite offices
· Demonstrated ability to lead a team and manage, motivate and mentor staff at all levels to create a positive team environment
· Strong knowledge of generally-accepted accounting and procurement practices
· Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
· Strong diplomatic, interpersonal, communication and presentation skills required
· Advanced-level knowledge of Microsoft Excel, and basic functional
knowledge of QuickBooks or other field accounting software packages
preferred
· Strong verbal and written English skills required
· Applicant must be citizen of Tanzania
APPLICATION INSTRUCTIONS:
Online application, click
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