Application Deadline: 30 Aug 2016
Accountant II- Disbursement POSITION DESCRIPTION:
JOB DESCRIPTION
Purpose of the position:
Providing customer focused professional services for enhanced quality
ministry in improving organizational culture and capacity for
effectiveness and efficiency in achieving child wellbeing outcomes, by
coordinating implementation of accounting activities in the area of cash
disbursement and financial management.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Key Roles and responsibilities:
Payment Processing:
Pre-audit of financial transaction before Payment is made (authenticity, source accuracy, and completeness of accounting data):
Payment vouchers should have all relevant backups ( such as original
invoices, PR, LPO, contracts, full procumbent process, etc) before
payment is made and invoices have to be approved before processing.
The payment amount should be added up correctly and supported by attaching the print out calculator.
Payments vouchers should be correctly coded per WVI Chart of Account of before posting.
Review staff travel and business Advances requests in GEMS, ensure they
have all relevant backups/ clear trip details and approved in
accordance with WVT Chart of Authority and Per diem are requested in
alignment with WVT Per diem Policy, before payment is made.
Payments made to suppliers and staff advances are within the internal control system and approved budgets:
Prepare payments for all services rendered at the Head Office.
Staff advance payment should be within the internal control system and approved budgets.
Vendor’s payments are made in accordance with the internal control system and approved budgets.
Credit advice notes / payment confirmation are sent to vendors timely once the payment cycle is completed.
All vouchers in the systems are physically available, approved, stamped
“PAID&POSTED” & well filed, and Audit Trail is conducted in a
monthly basis (checking physical vouchers against system posted).
Cash and Banking Management:
Prepare Deposit Vouchers and Journal Voucher for bank charges send them for approval and file accordingly.
Prepare cash movement and Cash position Analysis to make sure the
office is operating with real time balances and have sufficient cash
balances at all time.
Ensure internet banking is up and running and all signatories are well facilitated.
SA & PA Management:
Prepare a journal entry for all received SA , ensure it is properly
coded and booked, follow up is made on the implementation to the
respective deportment / project for timely clearance and accounting for.
All received pre-approvals (PA) are followed to the implementing
projects/department, the cost incurred paid for and booked accordingly.
All the PA expenses are SA’d timely and sent to the respective offices
with correct and accurate back ups for timely approval and clearance.
Prepare General ledger and a/c 300 reconciliation with GC in timely
manner and ensure any outstanding item is timely followed up and
cleared.
Balance Sheet Management:
Ensure Balance sheet items are well managed, timely cleared and no
hanging balances and should be monitored and validated on a monthly FFR:
Perform Allocation for account 200 and ensure the accounts are being monitored and validated monthly.
Manage Accrual accounts, ensure they are cleared within the first
quarter of the financial year, reconcile and validated by end of the
quarter.
Manage and monitor Accounts Payables (AP), validate and clear them
monthly and ensure all balances crossing the month are well analyzed and
communicated to your supervisor.
General Financial Management:
Ensure you model customer service and promptly respond to all customers inquiries.
Timely sorting of all customers reconciliation issue ( eg. Air travel &
Hotel
bills etc).
Exercise professional ethics and code of conduct in doing your work (
ie right attitude towards your assignments, high rate of integrity,
confidentiality etc).
Maintain a high level of accuracy and quality product whenever doing
your work Exercise timely response to all inquiries/task assigned.
Qualifications:
Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required: ACCA, CPA.
MBA & other related Master’s Degree – Added advantage.
Experience: 2 years.
Technical Skills & Abilities:
Excellent computer skills in Excel, Word & Sun-systems software.
Demonstrated ability in supervision.
Good planning and organizational skills.
Tact and diplomacy in dealing with staff-related to work environment needs.
Ability to maintain effective working relationships with all levels of staff.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based.
Travel: 5% Domestic/international travel is required.
On call: 10%
APPLICATION INSTRUCTIONS:
Online application, click
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