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Application deadline 2017-10-21
Location
Other Dar es Salaam District
Dar Es Salaam
Description
POSITION SUMMARY
The Senior Finance and Administration Manager is responsible for all
financial and administrative operations with Internews in Tanzania. S/he
will work closely with the Internews Tanzania COP, with the Internews
Tanzania operations and finance staff, and with other Internews staff in
Internews regional office in Kenya and in HQ.
This is a senior position which requires sound technical knowledge and
skills in the financial management, administration, and staff
management.
Note: Tanzanian citizens are strongly encouraged to apply. Successful candidate must have work authorization in Tanzania.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting
• Prepare end month financial and accounting reports using QuickBooks
and Agresso ERP. Responsible for cash and bank reconciliations, oversees
and monitors business advances to the project staff, vendors’ vetting,
and accruals.
• Ensure proper supporting documentation is provided for all
transactions and that Internews accounting policies and procedures are
properly implemented.
• Oversee the maintenance of finance and accounting files.
• Maintain the assets inventory
Finance
• Ensure proper supporting documentation is provided for all
transactions and that Internews financial policies and procedures are
properly implemented. Work closely with the Country Director, Business
Manager and Headquarters to ensure that projects are compliant at all
levels of funders’ financial rules and regulations.
• Maintain and send financial projections on a monthly basis to the Country Director.
• Prepare budgets, modifications and forecasting jointly with the Country Director.
• Ensure all projects are covered by funders’ obligations.
• Coordinate and maintain a cash flow forecasting system based on program needs.
• Assess and compile all cash needs of the projects, and prepare and submit cash requests to the Country Director.
• Supervise the delivery of funds to the various project locations as required.
• Review all payment requests, and verify and validate all documents submitted for payment.
• Conduct banking transactions. Maintain banking files.
• Provide training as necessary to the staff under his or her supervision.
Administration
• Maintains an updated list of all vendors: suppliers of good and
services, consultants, employees, and their current contracts and
pending payments.
• Maintains filing about funders’ agreements and their modifications,
and provides Country Director and project managers with key information
about the awards they are in charge.
• Works closely with Internews Grants & Contracts Department about all contracting issues.
• Ensures Procurement policy is strictly adhered. Prepares Procurement
Orders’ supporting documentation and submits them to the HQ Grant and
Contracts Department for approval.
• Trains admin staff on Internews procurement procedures as necessary,
and oversees procurement compliance for goods and services.
• Supervise supply and logistical support for operations. Supervise vehicles.
Human Resources
• Supervise Administrative and Finance staff, provide training and mentorship as required, and evaluate their performance.
• Provide oversight for the preparation of contracts for local staff and
consultants according to Tanzanian law and Internews regulations.
• Ensure human resource-related compliance with Internews rules and processes and with local laws and regulations.
• Establish and/or maintain a HR manual for Internews Tanzania staff, a
code of conduct and other Internews official guidelines. Track local and
international staff leave, and budget coding.
• Understanding of and demonstrated commitment to upholding Internews’ Core Values.
Sub-Grants Management
• Overall responsibility for sub-grant management at Internews Tanzania, including line managing the Sub-grants Officer.
• Provide oversight in the monitoring of sub-grants and sub-contracts.
• Ensure support is effectively given to Internews sub-grantees and
partners with budget preparation, financial implications and budget
reporting preparation.
• Ensure sub-grants are sufficiently monitored and evaluated.
• Ensure compliance by all sub-grantees to Internews and any donor, including United States government regulations.
QUALIFICATIONS
• Master’s Degree in Commerce, Finance, Business Administration or equivalent.
• Professional qualification in Accounting e.g. CPA, ACCA or equivalent qualification.
Experience
• Over 7 years’ professional experience, ideally in an international
organization in Tanzania, at a senior level with demonstrated impact and
ability to handle increasing responsibility and accountability.
• Experience working with USAID and other donors. Demonstrated
understanding of USAID donor reporting requirements and rules and
regulations highly preferred.
• Experience in managing/supervising sub grants to local and international organizations.
• Ability to guide in the setting of financial objectives and monitoring delivery against goals.
• Demonstrated experience in and excellent understanding of Agresso and
other IT based ERP systems, as well as budget monitoring and reporting
systems including systems implementation.
• Proven experience in formulating business plans, budgets and finance policies and procedures.
• Capability in evaluation of effective Finance, Administrative and
Budget Management processes as well as underlying IT Infrastructure.
• Capability in evaluation of Legislation, Accounting regulations and Tax matters, including employment related subjects.
Skills and abilities
• Excellent written and spoken English communication skills. Kiswahili communication skills also required.
• Excellent Information Technology skills (including Microsoft Excel, Microsoft Word, and Finance systems).
• Willingness and ability to learn and apply new concepts and systems,
including new financial and administration software as appropriate.
• Strong management and organizational skills, and ability to manage competing priorities within tight deadlines.
• Solid problem-solving skills, and in particular, the ability to
resolve problems quickly and effectively and determine the appropriate
course of action.
• Strong leadership, diplomatic and interpersonal skills, including the
ability to manage a team and represent Internews Tanzania both
internally and externally.
• Able to work independently under minimal supervision in a multicultural working environment.
• Respect for confidentiality; affinity with Internews core values, objectives and beliefs.
• A flexible and enthusiastic approach to work with the ability to be part of a team.
Benefits Information
This position is being offered and hired by Internews Network. Benefits
will be consistent with Internews Network’s offerings and will be
reviewed during the hiring process. Additional information can be found
on our Internews Benefits page.
About the Organization
Internews is an international non-profit organization whose mission is
to empower local media worldwide to give people the news and information
they need, the ability to connect and the means to make their voices
heard.
Internews provides communities the resources to produce local news and
information with integrity and independence. With global expertise and
reach, Internews trains both media professionals and citizen
journalists, introduces innovative media solutions, increases coverage
of vital issues and helps establish policies needed for open access to
information.
Internews programs create platforms for dialogue and enable informed debate, which bring about social and economic progress.
Internews’
commitment to research and evaluation creates effective and sustainable
programs, even in the most challenging environments.
Internews
operates internationally, with administrative centers in California,
Washington DC, and London, as well as regional hubs in Bangkok and
Nairobi. Formed in 1982, Internews has worked in more than 90 countries,
and currently has offices in Africa, Asia, Europe, the Middle East,
Latin America and North America.
Internews Network is registered
as a 501(c)3 organization in California, EIN 94-3027961. Internews
Europe is registered in England and Wales as a Charity no. 1148404 and
Company no. 7891107. Internews Network and Internews Europe operate
cooperatively with independent boards of directors
APPLICATION
To apply for this job, please go to the following website
www.devex.com
