Application Deadline: 27-01-2017
Description
We are looking for an Office manager to organize and coordinate
administration duties and office procedures. Your role is to create and
maintain a pleasant work environment, ensuring high levels of
organizational effectiveness, communication and safety.
Office manager responsibilities include scheduling meetings and
appointments, making office supplies arrangements, greeting visitors and
providing general administrative support to our employees. Previous
experience as a Front office manager or Office administrator would be an
advantage. A successful Office manager should also have experience with
a variety of office software (email tools, spreadsheets and databases)
and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth
running of the office and help to improve company procedures and
day-to-day operation.
Responsibilities
Serve as the point person for office manager duties including:
Maintenance
Mailing
Supplies
Equipment
Bills
Errands
Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Skills and Qualifications
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Chech other Vacancies at our website at http://www.dotallineed.com/jobs
Application Instructions
Please Apply via OUR WEBSITE AT http://www.dotallineed.com/jobs
,Only Shortlisted candidates will be Contacted.No Phone Calls
Please.