| Posting Title: | ASSOCIATE COORDINATION OFFICER, P2 |
| Job Code Title: | ASSOCIATE COORDINATION OFFICER |
| Department/Office: | United Nations Environment Programme |
| Duty Station: | BONN |
| Posting Period: | 11 July 2018 - 24 August 2018 |
| Job Opening Number: | 18-Programme Management-UNEP-98764-R-Bonn (X) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The United Nations Environment Programme (UN
Environment) is the leading global environmental authority that sets the
global environmental agenda, promotes the coherent implementation of
the environmental dimension of sustainable development within the United
Nations system and serves as an authoritative advocate for the global
environment. Its mandate is to coordinate the development of
environmental policy consensus by keeping the global environment under
review and bringing emerging issues to the attention of governments and
the international community for action. The Convention on the
Conservation of Migratory Species of Wild Animals (CMS) is a global
intergovernmental treaty aiming at the coordinated and concerted
conservation and management of migratory species and the ecosystems on
which they depend. This position is located in Bonn, Germany, at the
ASCOBANS Secretariat, which is provided by the CMS Secretariat.
Under the overall supervision of the Executive Secretary of the UN Environment/CMS Secretariat and the direct supervision of the Head, Aquatic Species Team, the incumbent assist with coordinating the functions of the Secretariat of the Agreement on the Conservation of Small Cetaceans of the Baltic and North Seas (ASCOBANS). The incumbent is responsible for the provision of support to the Parties through the organs of the Agreement, the provision of secretariat services at all meetings of the Parties and the Advisory Committee or any other subsidiary working groups which are deemed necessary by the Parties, and for assisting in the proper management of funds and the administration of the ASCOBANS Secretariat as follows:
Under the overall supervision of the Executive Secretary of the UN Environment/CMS Secretariat and the direct supervision of the Head, Aquatic Species Team, the incumbent assist with coordinating the functions of the Secretariat of the Agreement on the Conservation of Small Cetaceans of the Baltic and North Seas (ASCOBANS). The incumbent is responsible for the provision of support to the Parties through the organs of the Agreement, the provision of secretariat services at all meetings of the Parties and the Advisory Committee or any other subsidiary working groups which are deemed necessary by the Parties, and for assisting in the proper management of funds and the administration of the ASCOBANS Secretariat as follows:
1).
Assist with the implementation of the Agreement on the Conservation of
Small Cetaceans in the Baltic, North East Atlantic, Irish and North
Seas (ASCOBANS), including monitoring, analyzing and reporting on
specific aspects of programme/project development and implementation;
review relevant documents and reports; identify problems and issues to
be addressed and recommends corrective actions; liaise with relevant
parties; identify and tracks follow-up actions.
2). Provide substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends concerning marine mammals in the ASCOBANS region.
3). Plans and facilitates workshops, teleconferences and other events to support Parties to implement ASCOBANS and to engage Non-Parties to ratify ASCOBANS.
4). Prepares and monitors annual national reporting; issues data collection tools, reviews, analyzes and interprets responses, identifies problems/issues and prepares preliminary conclusions.
5). Drafts and contributes to various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications and press releases.
6). Prepares and organizes meetings of the Advisory Committee, of the various Working Groups and the Meeting of Parties, and any other workshops that might arise to advance implementation of ASCOBANS. This includes proposing agenda topics, identifying and proposing participants, preparing background documents, presentation and handling logistics.
7). Undertakes media and outreach activities, including regular news items for the ASCOBANS homepage and Facebook page. Preparation of press releases, as appropriate.
8). Coordinates the ASCOBANS budget, including fundraising and annual reporting to Parties, and other administrative activities related to budget funding (programme/project preparation
and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget).
9). Performs other duties as required.
2). Provide substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends concerning marine mammals in the ASCOBANS region.
3). Plans and facilitates workshops, teleconferences and other events to support Parties to implement ASCOBANS and to engage Non-Parties to ratify ASCOBANS.
4). Prepares and monitors annual national reporting; issues data collection tools, reviews, analyzes and interprets responses, identifies problems/issues and prepares preliminary conclusions.
5). Drafts and contributes to various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications and press releases.
6). Prepares and organizes meetings of the Advisory Committee, of the various Working Groups and the Meeting of Parties, and any other workshops that might arise to advance implementation of ASCOBANS. This includes proposing agenda topics, identifying and proposing participants, preparing background documents, presentation and handling logistics.
7). Undertakes media and outreach activities, including regular news items for the ASCOBANS homepage and Facebook page. Preparation of press releases, as appropriate.
8). Coordinates the ASCOBANS budget, including fundraising and annual reporting to Parties, and other administrative activities related to budget funding (programme/project preparation
and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget).
9). Performs other duties as required.
Professionalism:
Demonstrates in-depth knowledge of all aspects of evaluation. Proven
conceptual and analytical skills and the ability to understand technical
documents and write evaluation reports. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Planning & Organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and action as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and action as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Advanced
university degree (Master's degree or equivalent) in marine sciences,
biology, ecology, zoology, or environmental studies or a related field. A
first-level university degree in combination with two years of
qualifying work experience may be accepted in lieu of the advanced
university degree.
A
minimum of two years of progressively responsible work experience in
managing conservation projects/programmes, or related area. Knowledge of
the UN and its procedures is desirable.
English
and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English (both oral and written)
is required. A working knowledge of other languages of the Agreement
area would be desirable. Knowledge of German would be an asset.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. 2. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. 3. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. 2. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. 3. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation or sexual abuse, or crimes other than minor traffic
offences, or if there are reasonable grounds to believe that they have
been involved in the commission of any of these acts. The term “sexual
exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes,
including, but not limited to, profiting monetarily, socially or
politically from the sexual exploitation of another. The term “sexual
abuse” means the actual or threatened physical intrusion of a sexual
nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
