Vacancy title: Finance & Administrative Manager
Jobs at: Jane Goodall Institute
Deadline of this Job: 14 March 2020
Duty Station: Within Tanzania , Dar es Salaam , East Africa
Organization Overview:
Founded in 1977, the Jane Goodall Institute (JGI) USA is an international non-governmental organization that continues Dr. Goodall's pioneering work on chimpanzee ecology and behavior. Its mission is to promote wildlife conservation, in particular chimpanzee sustainability, through research, education, and community conservation. The breadth of JGI's mission reflects Dr. Goodall's personal philosophy that the survival of all species, whether chimpanzee or human, depends upon the collaboration of all people. In 2012, JGI formally adopted an ambitious 30-year goal to protect 85% of Africa's wild chimpanzee populations in their natural habitats. In reaching this goal, JGI will capitalize on its considerable strengths and experience gained from working throughout the chimpanzee range, which includes more than 50 years of chimpanzee behavioral research at the Gombe Stream Research Center; its 20 years of developing people- and community-centered conservation strategies; its impressive expertise in the use geospatial technology to innovatively map and monitor human and chimpanzee use of forest resources, and its global environmental and humanitarian youth program - Roots & Shoots.
Founded in 1977, the Jane Goodall Institute (JGI) USA is an international non-governmental organization that continues Dr. Goodall's pioneering work on chimpanzee ecology and behavior. Its mission is to promote wildlife conservation, in particular chimpanzee sustainability, through research, education, and community conservation. The breadth of JGI's mission reflects Dr. Goodall's personal philosophy that the survival of all species, whether chimpanzee or human, depends upon the collaboration of all people. In 2012, JGI formally adopted an ambitious 30-year goal to protect 85% of Africa's wild chimpanzee populations in their natural habitats. In reaching this goal, JGI will capitalize on its considerable strengths and experience gained from working throughout the chimpanzee range, which includes more than 50 years of chimpanzee behavioral research at the Gombe Stream Research Center; its 20 years of developing people- and community-centered conservation strategies; its impressive expertise in the use geospatial technology to innovatively map and monitor human and chimpanzee use of forest resources, and its global environmental and humanitarian youth program - Roots & Shoots.
Under
its Department of Africa Programs (AP), GIUSA implements
community-based conservation activities in the Democratic Republic of
Congo, Republic of Congo, Tanzania, and Uganda. Our Africa Programs
partners include but are not limited to the United States Agency for
International Development (USAID), Disney Foundation, Arcus Family
Foundation, Allen Family Foundation, US Fish and Wildlife Services
(USFWS), the Turner -foundation, and a strong individual donor base.
The
USAID-funded Landscape Conservation in Western Tanzania Project
strengthens landscape scale conservation in the western geographical
landscape of Tanzania through the development of a strategic landscape
approach built upon USAID's previous and continued support to NRM and
conservation in Western Tanzania. This is a five-year funded cooperative
agreement under USAID.
JGl
is searching for a Finance & Administrative (FAM) Manager to join a
dynamic team of professionals responsible for the implementation of the
program and the responsible stewardship of resources, Reporting
directly to the Chief of Party (COP) based in Kigoma, the FAM will be
responsible for overseeing the administrative and financial management,
accountability requirements and human resources management for this
project, ensuring accurate and timely financial and administrative
support services are providing to the program team. S/he has overall
supervisory responsibility for the finance team and the administration
team, focusing on general ledger activity, daily posting process,
payroll, accounts receivable and accounts payable, month-end closing
process and financial report preparation.
Work involves the ability to manage a queue of priorities; responsibility for making independent decisions based upon knowledge of organization operations, policies and procedures; and assigning and reviewing the work of support staff. Providing technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to JGI, local NGOs, other implementing partners and implementing units.
JGI is currently seeking to recruit suitably qualified and competent Tanzanian to fill the position of Finance & Administrative Manager with the following job functions and qualifications below: .
Essential Functions:
• Coordinate, including being able to perform, activities across the various accounting functions: payroll, accounts payable, accounts receivable and general accounting.
• Manage weekly accounts payable process under the direction of program leadership.
• Support Staff Accountant in payroll, monthly billing and daily accounts receivable processes.
• Prepare and/or coordinate monthly reconciliation of general ledger accounts.
• Work with HQ accounting to report timely and accurate financial data.
• Facilitate "closing" of financial records on a monthly basis and in a timely manner.
• Support the leadership for the external annual audit process.
• Work closely with the Tanzania and HQ program and financial support teams.
• Review expenses to ensure that they have been recorded consistently and in accordance with JGI policies and procedures, generally accepted accounting procedures and USAID requirements.
• Ensure the collection of accurate and complete documentation to support accounting entries in accordance with established JGI policies and procedures and USAID requirements.
• Work closely with accounting staff to review accounting process and procedures, analyze and reconcile accounts and recommend controls to prevent errors and promote efficiency.
• Coordinate with the Grants Manager to assess the capacity of grant applicants and review request for advances, liquidations and support documentation.
• Provide high quality and proactive technical support to the program team including the review and interpreting financial results and making corrections in the G/L as identified.
• Ensures proper cash handling procedures; responsible for proper control of petty cash.
• Performs related duties as required
Minimum Qualifications:
• A minimum of a Bachelor's degree (preferably a Master's degree) in Business Administration or Finance.
• At least five years of experience managing the financial and administrative aspects of donor-funded assistance programs of similar size, complexity and setting.
• Demonstrated experience in managing and supervising a team.
• Demonstrated experience in managing sub-grants including conducting risk assessments
• Ability to communicate effectively in English, both verbally and in writing.
• Broad understanding of national laws, policies and norms related to accounting and administration.
• Demonstrated experience in budgeting, human resources, procurement and compliance issues.
Job application procedure
Application Procedure: All applications should be submitted together with the signed application letter, most recent curriculum vitae (resume), copy of relevant certificates & transcripts, testimonials, active mobile phone number & e-mail address, and should be sent to the following e-mail address: jgi-tanzania@janegoodall.or.tz with a subject "Application for Finance & Administrative Manager".
Only the săortlisted candidates will be contacted for the interview.
Deadline: Five (5) days from the first date of advertisement.
JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit without regard to race, national or tribal origin, religious belief, sexual orientation, and marital status,
Work involves the ability to manage a queue of priorities; responsibility for making independent decisions based upon knowledge of organization operations, policies and procedures; and assigning and reviewing the work of support staff. Providing technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to JGI, local NGOs, other implementing partners and implementing units.
Essential Functions:
• Coordinate, including being able to perform, activities across the various accounting functions: payroll, accounts payable, accounts receivable and general accounting.
• Manage weekly accounts payable process under the direction of program leadership.
• Support Staff Accountant in payroll, monthly billing and daily accounts receivable processes.
• Prepare and/or coordinate monthly reconciliation of general ledger accounts.
• Work with HQ accounting to report timely and accurate financial data.
• Facilitate "closing" of financial records on a monthly basis and in a timely manner.
• Support the leadership for the external annual audit process.
• Work closely with the Tanzania and HQ program and financial support teams.
• Review expenses to ensure that they have been recorded consistently and in accordance with JGI policies and procedures, generally accepted accounting procedures and USAID requirements.
• Ensure the collection of accurate and complete documentation to support accounting entries in accordance with established JGI policies and procedures and USAID requirements.
• Work closely with accounting staff to review accounting process and procedures, analyze and reconcile accounts and recommend controls to prevent errors and promote efficiency.
• Coordinate with the Grants Manager to assess the capacity of grant applicants and review request for advances, liquidations and support documentation.
• Provide high quality and proactive technical support to the program team including the review and interpreting financial results and making corrections in the G/L as identified.
• Ensures proper cash handling procedures; responsible for proper control of petty cash.
• Performs related duties as required
• A minimum of a Bachelor's degree (preferably a Master's degree) in Business Administration or Finance.
• At least five years of experience managing the financial and administrative aspects of donor-funded assistance programs of similar size, complexity and setting.
• Demonstrated experience in managing and supervising a team.
• Demonstrated experience in managing sub-grants including conducting risk assessments
• Ability to communicate effectively in English, both verbally and in writing.
• Broad understanding of national laws, policies and norms related to accounting and administration.
• Demonstrated experience in budgeting, human resources, procurement and compliance issues.
Job application procedure
Application Procedure: All applications should be submitted together with the signed application letter, most recent curriculum vitae (resume), copy of relevant certificates & transcripts, testimonials, active mobile phone number & e-mail address, and should be sent to the following e-mail address: jgi-tanzania@janegoodall.or.tz with a subject "Application for Finance & Administrative Manager".
Only the săortlisted candidates will be contacted for the interview.
Deadline: Five (5) days from the first date of advertisement.
JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit without regard to race, national or tribal origin, religious belief, sexual orientation, and marital status,
QUALIFIED WOMEN ARE HIGHLY ENCOURAGED TO APPLY.
