Job vacancies at Plan International Morogoro

Job opportunities at Plan International Morogoro Data Entry Clerk at Plan International February, 2020

The Organisation

Job opportunities at Plan International Morogoro Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The role will maintain required records, peruse sponsorship communications and enter data within required corporate standards. This will ensure production and quality standards are met for continuous relationship between National Offices and Plan Tanzania.
Dimensions of the Role
The post holder report directly to the Sponsorship Communication Administrator
Accountabilities

• To ensure that all sponsorship communication items presented by the are accurately processed into the system before close of the month
• To ensure at least 50 questionnaires are successfully entered into ChildData system every working day to ensure efficiency
• To ensure all incoming communication, including gifts are processed in the system within agreed time of receipt and are then dispatched to the Community Development Facilitators
• To ensure all outgoing communication is processed in the system after quality checks and other corporate requirements regarding photos and appropriate communications as per the Sponsorship Book
• To ensure ChildData system is utilized as per ChildData user guidelines and Sponsorship Book procedures, this regarding access, uploading, extracts processing and use of admin utility
• Prepare  to do list with their respective working materials such as incoming and distribution list
• Prepare communication items for dispatch to National Offices
• Maintain and update SC files
• Prepare status reports on communication production and submit to SCA at the end of each week and month

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships
Communication is very vital and this position maintains a daily contact with Sponsorship Communication Administrator and the Community Development Facilitators in order to achieve the desired targets. An effective working relationship with other functional networks within the PU and other PUs for technical backup is necessary.
Technical expertise, skills and knowledge

• Degree in the areas of Public or Business Administration, Marketing, Public Relations
• 1-2 years’ working experience in the related field.
• Good knowledge and experience with computer applications and internet

Skills Specific to the Post

• Fluent in written and oral English and Swahili
• Good analytical and logical ability, listening and communication skills

Behaviors:

• Team player
• A person keen to detail and one with a positive disposition in the way they relate to people
• Honest
• Respect and protect children
• Motivate and motivate others to work
• Result oriented

Plan International’s Values in Practice
We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Job opportunities at Plan International Morogoro Physical Environment
Typical office environment or very low field activities
Level of contact with children
Mid contact:     Occasional interaction with children
Location: Ifakara Morogoro
Reports to: Sponsorship Communication Administrator
Closing Date: 3rd March, 2020
CLICK HERE TO APPLY

Disaster Risks Management Specialist at Plan International February, 2020

ACCOUNTABILITIES
Program Leadership
•    Overall accountability for DRM programme performance against the Programme Objective and relevant Results Framework in the Country Strategy, rooted in effective results-based management approach and delivering on Plan’s commitment to gender transformative programming and influencing.
•    Provide support to  Plan International’s Humanitarian Program in Kigoma Region supporting Burundi and Congolese refugees.  This includes regular Interim Emergency Response Manager (ERM) or Deputy ERM support.
•    With support from the Director of Programs, design, provide implementation oversight, monitor and evaluate DRM strategies using the Program Influence and Quality Approach.
•    Design and document innovative models and approaches for DRM and Resilience, and scale them up to strengthen the DRM work of Plan International Tanzania.
•    Keep abreast of key developments in DRM and Emergency response sectors in Tanzania through dedication to reading relevant literature and updates, regular field visits, participation in various related processes and meetings, and commissioning of key pieces of enquiry on current data.
•    Ensure Plan International DRM programming and delivery is of high technical standards, enhancing continuous technical development based on effective management of technical inputs which includes available DRM evidence and targeted consultancies.

Technical Knowledge Development
•    Develop and sustain organizational thought leadership at national level in DRM through connecting people and ideas, providing a platform for sharing insights and learning, and developing and maintaining organisational knowledge and individual and collective technical capacity. This includes engagement and participation in the regional Centre of Excellence for Girls in Crisis.
•    Ensures the country office has an annually updated disaster preparedness plan (DPP) with a clearly spelt out plan of action. Action plans should be adequate enough to enable the CO to respond to Orange 2 situations with minimal out of the country support.
•    In collaboration with the Regional DRM team, ensures the CO is maintaining an active Emergency Response Team (ERT). This includes delivering refresher training at least once every 24 months.
•    Act as the CO liaison with the Plan International Global Technical Networks on DRM and relevant Centres of Excellence, and have access to technical guidance and frameworks to support gender-transformative programming and influencing.
•    Draw on DRM Technical Networks to enhance Plan International Tanzania’s technical expertise as well as accessing research work, reviews and analysis of similar work and gain more insights and updates on developments in DRM. Also participate in other skills-building opportunities and obtain information best practice, models, innovations, approaches in these areas.
Fundraising
•    Work in coordination with the Business Development Unit to identify, prioritise and pursue funding opportunities and leverage on acquired technical skills and capacity to respond to requirements.
•    Lead the development of funding concept notes and proposals for DRM in collaboration with the Business Development Unit and other relevant parts of the organisation which may include other COs, RH, GH, NOs and the Global Technical Networks.
Networking, Partnerships and Coordination
•    Lead engagement in key networks, alliances and actors in in DRM at local and national, level.
•    Lead in engagement and maintenance of key relationships with the relevant line ministries for collaboration in DRM programming at national level.
•    Represent Plan International Tanzania at various technical meetings with other cooperating agencies and participate in various working groups as required, including making technical presentations on key activities and achievements.
Technical Support
•    Manage technical capacity-building support of local implementing CSO partners with specific focus on strengthening institutional & individual capacity, enhancement of management systems and governance of regulatory functions and activities.
•    Ensure all staff in Plan International Tanzania have a solid understanding of in DRM issues and the work that the organisation is doing.
•    Report regularly to the Director of Programs on progress/results achieved in technical work plans and barriers encountered, and resolve any challenges faced and also provide input into quarterly, annual and grants reporting.
Influencing
•    Work with Communications and MER to develop key influencing and advocacy strategies for the in DRM sectors targeting Government staff and community leaders.
•    Contribute to the adequate documentation and dissemination of program results and lessons learnt.
•    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Recent Posts

KEY RELATIONSHIPS

• Internal (supervision, sharing; management of program; coaching)

•    Work with Programs/Project’s hired consultants –High
•    Work with other Program Staff as well as the Director of Programs and the BDM in designing projects;–  High
•    Work with Program Unit Managers in disaster preparedness and rapid response  – High
•    Work with the resource mobilization staff in mobilizing diverse resources-project scale up strategies  – Medium
•    Support technical capacity building of project partners and front line staff – High

•  External (sharing; learning; best practices; contribution to initiative/research…)

•    Liaise with external stakeholders and partners involved in DRM -High
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Skills specific to the post
•    Excellent planning and coordination skills
•    Good budgetary and financial skills
•    Good negotiation skills
•    Ability to work under pressure and managing multiple, competing priorities
•    Excellent communication –verbal and writing skills
•    Good skills in proposal development and reporting
•    Proficient in computer skills
Behavior
•    Team player with good mentoring and coaching skills,
•    Highly effective networking and inter-personal skills,
•    Timely and effective delivery
•    Commitment to gender equality, inclusion child protection and participation
Experience
•    Advanced university degree in social sciences or discipline relevant to Disaster Risk Management, or comparable experience
•    At least 3 years relevant working experience in disaster preparedness and response ( experience in working in complex emergencies an added advantage)
•    Working experience in a similar role and experience in working with bilateral organizations or INGOs would be an added advantage.
•    Strong network with government institutions and UN agencies in DRM and Refugee Response  is an asset
•    Excellent reporting skills and competencies in computer literacy (M-Excel, MS-Word, & Power Point, internet)
•    Experience addressing gender equality in DRM programming
Knowledge /Competencies
–    Knowledge in Emergency and Protracted Refugee response as well as on human right based approach to development
–    Demonstrate experience in developing strategies and designing program interventions, including monitoring and evaluation
–    Demonstrate ability to assess best practices, document and disseminate lessons learned
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
•    Promotes a culture of openness and transparency, including with sponsors and donors.
•    Holds self and others accountable to achieve the highest standards of integrity.
•    Consistent and fair in the treatment of people.
•    Open about mistakes and keen to learn from them.
•    Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
•    Articulates a clear purpose for staff and sets high expectations.
•    Creates a climate of continuous improvement, open to challenge and new ideas.
•    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
•    Evidence-based and evaluates effectiveness.
We work well together
•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
•    Builds constructive relationships across Plan International to support our shared goals.
•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
•    Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
Frequent travels within the country and especially to programme areas including Kigoma Region refugee camps
LEVEL OF CONTACT WITH CHILDREN
Frequent interaction with children especially in communities and Child care centres/schools
Location: Dar Es Salaam
Reports to: Director of Program
Closing Date: 4th March, 2020
CLICK HERE TO APPLY