Personal Secretary at TANESCO

Application Deadline: 25 Feb 2016

Personal Secretary POSITION DESCRIPTION:

EMPLOYMENT OPPORTUNITIES

The Tanzania Electric Supply Company (TANESCO) is focusing on increasing the outreach and service quality of its Energy products for Tanzania people. Next to its current passion as a leading provider of electricity and to be more efficient customer focused utility for Tanzania and beyond. The Company has the largest electricity generation, transmission and distribution network in Tanzania. In order to reach its goals, the Company will, in the coming years invest heavily in its generation, transmission and distribution network, its business systems and human capital. TANESCO now invites applicants from serious, self-motivated, and honest, hardworking and committed individuals to fill the under-mentioned vacant posts currently existing in Mlele District and Katavi- Region. Women are encouraged to apply

Specific attributes for the Positions to be filled:

All Candidates must:-

Demonstrate impeccable performance track record;
Demonstrate highest degree of intergrity,credibility,and Character
Posses excellent communication and interpersonal skills
Be self –driven and capable of working with minimal Supervision
Be capable of delivering excellent results while working under pressure with tight deadlines
Posses knowledge and competency in related field
Organizing ,Planning and Problem solving skills
Good team player


PERSONAL SECRETARY- 1 POST Ref. No. 02
Reports To: Regional Manager
Reporting Office: Katavi

POSITION OBJECTIVE
Manage and maintain the office of the Manager and ensures smooth operations that reflects the business objective of the Region.

PRINCIPAL ACCOUTABILITIES:

•Maintain office calendar and the Managers diary.
•Respond to all enquiries to ensure informative replies to stakeholders.
•Prepare and dispatch monthly reports.
•Effective maintenance of filing systems and updated index to ensure proper maintenance of records and easy retrieval of documents.
•Organize meetings and events according to the needs of the Manager.
•Make travel arrangements for the Manager and other staff in the department.
•Maintain a diary of appointment, advice and remind the Manager of the same.
•Prepare purchase requisition to ensure adequate availability of office supplies at all times.
•Manage office equipment and machines, namely: (Typewriter, Computer, Photocopier machines and Fax ) so as to ensure performance is maintained.
•Dispatching and receiving of reports, parcels and letters and ensure good management of the office documents.
•Provide secretarial and administrative support to other offices as needed.
•Attend visitors/customers.

ACADEMIC QUALIFICATIONS AND EXPERIENCE
•Form four/Form six Secondary School Certificate
•Diploma in Secretarial course.
Typing speed 50WPM (Stage III).
Office Practice stage II
Secretarial duties stage II
English stage II
Shorthand /Hatimkato 80/100

•Management Development for Executive Assistants (MDEA) Level 1 or 2 from a recognized institution will be an added advantage
•Minimum of 1 year working experience

APPLICATION INSTRUCTIONS:

REMUNERATION
An attractive compensation package based on performance and consummate with the responsibility will apply to the successful candidates. All positions terms of employment are performance based unspecified period of time

If you a Tanzanian National and interested in the position, you should send a written application giving full details of previous work life history, qualifications and include two work references (among them one should be TANESCO Employee). Also you should attach current copy of your Contract. Applications should be marked “Private and confidential” and addressed to:

REGIONAL MANAGER,
TANESCO LTD,
P. O BOX 24- KATAVI
TANZANIA

Email; rm.katavi@tanesco.co.tz