- Application deadline 2017-05-14
Description
Options is leading a
consultancy support team to the Tanzanian-German Programme to Support
Health run by GIZ. The team is providing policy advice and capacity
development at national level, quality improvement in district
hospitals, and strengthening cooperation and networking as part of the
Tanzanian German Programme to Support the Health Sector. Team members
are based in Dar es Salaam, Lindi, Mtwara, Mbeya and Tanga.
Main purpose of job To maintain accurate and reliable financial information for submission to the UK on a monthly basis, as well as providing programme finance and administrative support to the Tanzania based team, and support to the London based Programme Manager. The Programme Finance and Administrative Coordinator will work closely with the Team Leader based in Dar es Salaam and support the Regional Advisors based in Lindi, Mtwara, Mbeya and Tanga. The Programme Finance and Administrative Coordinator will also liaise with Options headquarters staff in London, UK. The post holder will be the most senior finance person in the local team and will ensure Options financial policies and procedures are adhered to.
The role is based in Dar es Salaam, with occasional travel within Tanzania as required. The Programme Finance and Administrative Coordinator will be the primary point of contact for the main duties as detailed below.
Main duties
Financial Accounting: prepare timely and accurate monthly accounts; undertake regular account reconciliations and management of all local bank accounts; prepare monthly cash flow statements for fund advances; adhere to standard chart of accounts, ledgers and other standard financial management systems and instruments; oversee payroll preparation for all locally paid staff; carry out disbursement checks, ensure all supporting documentation is in order; manage programme timesheets and travel advances in line with Options policies.
Budget Management & Reporting: prepare monthly budget vs. actual reports for Team Leader and Regional Advisors; support and input to the bi-annual Options budget re-forecasting process, aligned to the programme work plan.
Financial Integrity & Compliance: implement internal controls; safeguard the company’s assets; ensure compliance to donor regulations and Tanzanian law in all programme dealings; support and facilitate audit procedures and ensure that audit findings are acted upon; take initiative on cutting costs to promote value for money.
Support Financial Audit Coordination: coordinate financial audits and liaise with auditors to ensure appropriate monitoring of Tanzania finances is maintained.
Programme Administration: provide overall support to the programme, including but not limited to:
Oversee all programme finance and administration tasks, including petty cash, procurement, staff travel, regional fund requests and HR administration. Prepare and support timely procurement of essentials to programme implementation. Logistics: make travel arrangements for the team members locally and based in other regions of Tanzania, including but not limited to:
Liaise with traveller and local team to identify travel needs. Book travel in line with budget limits using local agents. Arrange airport pick-ups for both local and international travellers in discussion with the team Identify suitable accommodation for international or national staff and consultants in line with programme budget and security plan. Book and pay for accommodation as required. If necessary, provide logistical support to travellers in Tanzania during their visit. Systems and Policies:
Contribute to the development and improvement of internal programme management systems and procedures where required, including finance policies, procedures, forms, tools and other relevant policies. Develop a database of preferred suppliers, source preferred suppliers in line with Options’ procurement policies and manage such suppliers to provide services by identifying work required, gathering quotes and analysing quotes. Procure fixed assets in accordance with Options’ Procurement Policy. Create and maintain a fixed asset register covering IT and associated assets. Liaise with external IT support consultants where necessary. Any other relevant tasks supporting the team, and London based Programme Manager as required.
Online application
Main purpose of job To maintain accurate and reliable financial information for submission to the UK on a monthly basis, as well as providing programme finance and administrative support to the Tanzania based team, and support to the London based Programme Manager. The Programme Finance and Administrative Coordinator will work closely with the Team Leader based in Dar es Salaam and support the Regional Advisors based in Lindi, Mtwara, Mbeya and Tanga. The Programme Finance and Administrative Coordinator will also liaise with Options headquarters staff in London, UK. The post holder will be the most senior finance person in the local team and will ensure Options financial policies and procedures are adhered to.
The role is based in Dar es Salaam, with occasional travel within Tanzania as required. The Programme Finance and Administrative Coordinator will be the primary point of contact for the main duties as detailed below.
Main duties
Financial Accounting: prepare timely and accurate monthly accounts; undertake regular account reconciliations and management of all local bank accounts; prepare monthly cash flow statements for fund advances; adhere to standard chart of accounts, ledgers and other standard financial management systems and instruments; oversee payroll preparation for all locally paid staff; carry out disbursement checks, ensure all supporting documentation is in order; manage programme timesheets and travel advances in line with Options policies.
Budget Management & Reporting: prepare monthly budget vs. actual reports for Team Leader and Regional Advisors; support and input to the bi-annual Options budget re-forecasting process, aligned to the programme work plan.
Financial Integrity & Compliance: implement internal controls; safeguard the company’s assets; ensure compliance to donor regulations and Tanzanian law in all programme dealings; support and facilitate audit procedures and ensure that audit findings are acted upon; take initiative on cutting costs to promote value for money.
Support Financial Audit Coordination: coordinate financial audits and liaise with auditors to ensure appropriate monitoring of Tanzania finances is maintained.
Programme Administration: provide overall support to the programme, including but not limited to:
Oversee all programme finance and administration tasks, including petty cash, procurement, staff travel, regional fund requests and HR administration. Prepare and support timely procurement of essentials to programme implementation. Logistics: make travel arrangements for the team members locally and based in other regions of Tanzania, including but not limited to:
Liaise with traveller and local team to identify travel needs. Book travel in line with budget limits using local agents. Arrange airport pick-ups for both local and international travellers in discussion with the team Identify suitable accommodation for international or national staff and consultants in line with programme budget and security plan. Book and pay for accommodation as required. If necessary, provide logistical support to travellers in Tanzania during their visit. Systems and Policies:
Contribute to the development and improvement of internal programme management systems and procedures where required, including finance policies, procedures, forms, tools and other relevant policies. Develop a database of preferred suppliers, source preferred suppliers in line with Options’ procurement policies and manage such suppliers to provide services by identifying work required, gathering quotes and analysing quotes. Procure fixed assets in accordance with Options’ Procurement Policy. Create and maintain a fixed asset register covering IT and associated assets. Liaise with external IT support consultants where necessary. Any other relevant tasks supporting the team, and London based Programme Manager as required.
Online application
To apply for this job, please go to the following website
www.devex.com
Programme Finance and Administrative Coordinator at Options Consultancy Services Ltd.
![Programme Finance and Administrative Coordinator at Options Consultancy Services Ltd.]()
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on
Thursday, May 11, 2017
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