Finance Manager at Tanzania Society for the Blind

Application Deadline: 24-03-2017

Description

JOB DESCRIPTION.

TANZANIA SOCIETY FOR THE BLIND (TSB) - FINANCE MANAGER.

TSB operates a national integrated educational programme in support of children who are blind or having low vision to acquire basic education. The services offered by TSB include:
Eye health: identification and referral of children with vision problems
Education: itinerant teachers to coach the classroom teachers, follow up on the children with a visual impairment, extra-curricular activities , rehabilitation and vocational training. Tanzania Society for The Blind (TSB) seeks a qualified Finance Manager to join the team of the TSB Tanzania office. This position is responsible for developing and coordinating financial operations and procedures in order to ensure organizational effectiveness and efficiency. He/she will lead accounting and financial management and support operational and administrative tasks within Tanzania in particular regarding Dodoma and Morogoro region. The Finance Manager will report to TSB Executive Director and work in close coordination with all TSB office staff and Light for the World Belgium (LFTW-B) who is the main donor.

Responsibilities

Country Office Setup / Management
In coordination with the TSB Executive Director, the Finance Manager will be responsible for:
• Developing best practice policies, procedures, and systems to facilitate efficient financial and operational management of the country office and its activities;
• Consulting with TSB staff and Light for the World Belgium (LFTW-B) to ensure that TSB-Tanzania policies and procedures are compliant with applicable local and international regulations;
• Providing capacity building for staff on financial management;
• Assisting the Executive Director with the general administration and management of the TSB Office; and
• Other work related duties that will be assigned by the Executive Director or his designee.

Financial Management
I. Banking
o Preparation of cheques and attendance to other bank activities
o Timely and accurate preparation of monthly bank reconciliation statements for all TSB bank and petty cash accounts;
o Drawing cash and making deposits into the organization’s bank account
o Submitting all other bank correspondence e.g. drafts, transfer requests etc.
o Writing receipts for cash received and ensuring that this cash is deposited promptly

II. Cash flow Management
o Collecting and compiling monthly budgets and cash requests in accordance to action plan
o Preparing and submitting monthly/quarterly/annual funding forecasts, cash flows and funding requests
o Processing all fund transfers (international and within country)

III. Disbursements / Payments
o Verifying advance requests and advance / expense returns
o Reconciling expense advances and ensuring that accounts are within acceptable levels
o Submitting expense advance statements to ensure that staff or Itinerant teachers under the TSB program are aware of outstanding amounts
o Ensuring that advance requests are monitored against budgets and authorized by the Executive Director
o Reviewing expense advance retirements to ensure that they are complete and accurate, and have appropriate supporting documentation
o Processing cash disbursements including petty cash reimbursements and expense advances


IV. Payroll and Taxes
o Processing of payroll and ensuring that pay slips are issued to staff at the end of each month
o Managing staff registration with relevant government authorities (e.g. NSSF and TRA) and monthly filing of returns
o
V. Reporting
o Submitting monthly financial reports to TSB Executive Director in accordance to Light for the World Belgium (LFTW-B) regulations

Accounting
• Raising of payment vouchers and entering them in the check registers
• Ensuring payments have appropriate authorization and appropriate supporting documentation
• Recording payments, petty cash, expense reports, and receipts into TSB accounting software
• Making NSSF, PAYE and any other relevant (Pensions & Tax) submissions
• Preparation, filing, and maintenance of proper accounting and financial records
• Ensuring that confidentiality of all accounting related issues are respected and maintained at all times
• Ensuring that the highest ethical standards of accounting and related issues are adhered to at all times
• Upholding and enforcing all TSB accounting policies and procedures

Operations / Procurement
• Note: these responsibilities will be temporary and when the office is large enough to justify the hiring of an Operations Manager, these responsibilities will be dropped from the FAM job description.
• Source and manage relationships with competitive and reliable vendors to provide country office / project supplies, transportation, insurance, and personnel benefits (e.g. healthcare)
• Ensure that all procurements being made in line with TSB procurement and finance policies and proper records of the process are maintained
• Ensure projects and the country office maintain appropriate inventories of assets and that these assets are insured

Qualifications
• Bachelor’s degree in Commerce, Accounting, Business Administration, or other relevant field required.
• At least 3 years of experience in a non-profit required
• Strong understanding of financial and tax regulations in Tanzania is essential
• Knowledge of QuickBooks accounting software strongly preferred
• Ability to maintain a high level of accuracy in preparing and entering information
• Analytical and problem solving skills; decision making skills
• Effective written, verbal and listening communications skills in English and Swahili
• Attention to detail; good planning and organizational skills
• Well-developed interpersonal and communication skills; high degree of professionalism
• Computer literacy, specifically MS Excel for Windows
• Experience working with donor funded project will be an added advantage.

Application Instructions

Application letter and detailed CV including email and telephone number of three (3) referees should be sent to the below contact address. Executive Director Tanzania Society for the Blind (TSB) P.O.Box 2254 Dar es salaam.