Records Management Assistant II at Tanzania Commission for Universities (TCU)

Application Deadline: 08 Jul 2015

Records Management Assistant II POSITION DESCRIPTION:

From Daily News, 17th June 2015

The Tanzania Commission for Universities (TCU) is a semi- autonomous statutory body under the Ministry of Education and Vocational Training. TCU is mandated to recognize, approve, register and accredit universities operating in Tanzania and local or foreign University level programmes. TCU also' coordinates the proper functioning of all university institutions in Tanzania so as to foster harmonized higher education in the country.
The Commission offices are currently located at Garden Road (Near TPOC Estate), Mikocheni, Dar es Salaam. Tanzania Commission for Universities now invites applications from qualified Tanzanians to fill the following vacant positions:
To help and guide successful applicants with the formalities related to admission into local and foreign higher education institutions;

Post Title: Records Management Assistant II (1Post)
Duty Station: Dar es Salaam
Report to: Human Resource Officer

Main Duties and Responsibilities
Receives all incoming mails and enters them in the relevant registers;
Files correspondence in appropriate files and cross referencing;
Receives and distributes official publications according to standing instructions;
Opens registered letters;
Distributes subject files and flimsy to scheduled officers;
Dispatches mails for review;
Maintain postage stamp register;
Performs any other duties assigned by Senior Staff.

Academic Qualifications
Holders of Certificate of Secondary School Education or
Advanced Certificate of Secondary Education who have
passed the Diploma in Records Management from any
recognized Institution, with not less than three years
experience in areas of Records Management. Computer
skills are essential.

Personal Attributes

In addition to the above skills and qualifications applicants for the above position are' required to have the following attributes:
A very high level of integrity, honesty and sense of responsibility;
Ability to work in a dynamic team;
Ability to produce expected results;
Ability to self manage and meet deadlines;
Willingness to work beyond the call of duty;
Computer literacy;
Must not be above 35 years of age.

Remuneration
Successful candidate will be paid according to Tanzania Commission for Universities salary scale.

APPLICATION INSTRUCTIONS:

Applicants who meet the stated requirements for the advertised posts and would like to serve the Tanzanian Public Service through Tanzania Commission for Universities; should send their applications
The Executive Secretary
Tanzania Commission for Universities
P.O. Box 6562
DAR E S SALAAM

Signed application letters must be accompanied by:
Proof of Tanzanian citizenship (affidavits will not be accepted)
Applicant's current CV and two passport size
photoqraphs in colour.
Photocopies of transcripts, academic and professional certificates.
Names and full contact addresses and daytime telephone numbers of three referees.
All applications must be posted; personal delivery will not be entertained.
All applications must be in hand writing.
Applications should reach the Tanzania Commission for
Universities latest by the close of business on 8th July
2015.

The title of the position applied for should be marked on the envelope; short of which will make the application invalid.
Applicants currently employed in the public service should route their application letters through their respective employers.
NOTE: Only short-listed candidates who meet the above criteria will be contacted and those who will not hear from us should consider themselves unsuccessful.
Presentation of forged academic certificates and other information in the CV will necessitate instituting legal' action.
Applicants who meet the stated requirements for the advertised posts and would like to serve the Tanzanian Public Service through Tanzania Commission for Universities; should send their applications
The Executive Secretary
Tanzania Commission for Universities
P.O. Box 6562
DAR E S SALAAM

Signed application letters must be accompanied by:
Proof of Tanzanian citizenship (affidavits will not be