Personal Secretary at Tanzania Electric Supply Company (TANESCO)

Application Deadline: 17 Nov 2015

Personal Secretary POSITION DESCRIPTION:

Source: Daily News 4th November, 2015

TANZANIA ELECTRIC SUPPLY COMPANY LIMITED (TANESCO)

INTERNAL & EXTERNAL ADVERTISEMENT PERSONAL SECRETARY – 1 POST

Tanzania Electric Supply Company Limited (TANESCO) is focusing on increasing the outreach and service quality of its Energy products for Tanzanians. Next to its current passion as a leading provider of electricity is to be more efficient, customer focused utility for Tanzania and beyond. The Company has the largest electricity generation, transmission and distribution network in Tanzania. In order to reach its goals, the Company is investing heavily in its generation, transmission and distribution network, its business systems and human capital. TANESCO now invites applicants who are self-motivated, honest, hardworking and committed individuals to fill the under-mentioned position at Singida Regional Office.

Specific attributes for the Positions to be filled:

Candidate must:

• Demonstrate good performance track record;
• Demonstrate highest degree of integrity;
• Possess good communication and interpersonal skills;
• Be self-driven and capable of working with minimal supervision;
• Be capable of delivering excellent results while working under pressure with tight deadlines;
• Must be conversant with computer applications

Job Title: PERSONAL SECRETARY – 1 POST

Reports to: REGIONAL MANAGER

Reporting Office: SINGIDA

Position Objective

Manage and maintain the office of the Manager and ensures smooth operations that reflects the business objective of the Region.

Principal Accountabilities
Specifically you will be responsible for ensuring that you:

• Type and draft various documents accurately on time and in accordance with the specific needs for which the document is required.
• Effective maintenance of electronic and manual filing systems and updated index to ensure proper maintenance of records and easy retrieval of documents.
• Receives and dispatch all correspondence in the Region.
• Make travel arrangements for the Manager and other staff in the Region
• Performs administrative and clerical functions as assigned by the Manager
• Maintain a diary of appointment, advice and remind the Manager of the same to ensure smooth running of the office
• Manage office equipment and machines, to ensure performance is maintained.
• Attend visitors to ensure that they are friendly received and attended to.

Minimum Required Qualifications

• Form IV/VI
• Holder of Diploma in Secretarial or full secretarial certificate with:-
• Typing speed 50WPM (Stage III).
• Office Practice stage II
• Secretarial duties stage II
• English stage II
• Shorthand /Hatimkato 80/100
• Management Development for Executive Assistants (MDEA) Level 1 or 2 from a recognized institution will be an added advantage

Remuneration

An attractive compensation package based on performance and consummate with the responsibility will apply to the successful candidates. The position terms of employment are performance based unspecified contract.

APPLICATION INSTRUCTIONS:

If you are a Tanzanian National and interested in the position, you should apply by sending a brief application letter, giving full details of previous work life history, qualifications and include two work references. Applications should be marked “Private and confidential” and addressed to:

Regional Manager

TANESCO Singida

P.O. Box 192

SINGIDA

Application close date: Two weeks from the first appearance; i.e. 17 November, 2015