Personal Assistant at East Africa Jobs

Application Deadline: 31 Jan 2016

Personal Assistant POSITION DESCRIPTION:

JOB PROFILE
To work closely with the Director to provide administrative support on a one-to-one basis and help a director to make the best use of time by dealing with secretarial and administrative tasks
To act as the first point of contact with people from both inside and outside the organisation

DUTIES
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the Director;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the Director is well prepared for meetings;
• Liaising with clients, suppliers and other staff

QUALIFICATIONS AND SKILLS REQUIRED
• Must have at least a relevant Diploma qualification
• Must have a minimum of 3 years’ experience working in a similar position in a reputable organization
• Must have excellent communication in English and Swahili
• Must be conversant with Ms-Office application

APPLICATION INSTRUCTIONS:

i) Send your CV in Ms-word format only
ii) In your CV indicate your current, Previous and expected gross salary in TZS
iii) Send your CV through application link below
                APPLY NOW