Administrative Assistant/Accountant at International Institute of Tropical Agriculture (UTA)

Application Deadline: 27 Jan 2016

Administrative Assistant/Accountant POSITION DESCRIPTION:

From The Guardian, 13th Jan 2016
POSITION ANNOUNCEMENT
Administrative Assistant/Accountant
IITA-ILRI -TZ16-R4D-001-NRS-DAR
The International Institute of Tropical Agriculture (IITA) on behalf of the International Livestock Research Institute (ILRI) invites applications for the position of an Administrative Assistant/Accountant to perform a full range of secretarial, administrative and financial management duties at the Platform for Agriculture Policy Analysis and Coordination (PAPAC) in Tanzania. PAPAC is integrated in the
Department of Policy and Planning (DPP) in the Ministry of Agriculture, Livestock and Fisheries ..

Background: ILRI works to enhance the roles livestock play in pathways out of poverty in developing
ILRI IS a member of the CGIAR Consortium, a global research partnership of 15 centres working
with' many partners for a food-secure future. ILRI has two main campuses in East Africa and other hubs in' East, West and Southern Africa and South, Southeast and East Asia. www.ilri.org.

Duty Station: This is a Nationally Recruited Position and the incumbent will be based within the Ministry of Agriculture, Livestock and Fisheries in the, Department of Policy and Planning in Dar es Salaam, Tanzania.

Manages the calendars for the PAP Ac activities, including monthly meetings of the Policy
Analysis Group (PAG), this will involve taking minutes of the meetings
Provide logistical support to PAPAC meetings, conferences and events including sending invitations to participants and the successful planning of all logistical details.
Maintains project files, prepares draft response letters, or type in final as required, assists in organizing debrief sessions and other duties as assigned by PAPAC Coordinator.
Establishes and maintains computer-based list of key contacts in government, private sector, and other key agricultural policy stakeholders;
Solicits inputs and manages development of agenda for staff meetings and take notes during meetings.
Manage and update an inventory of policy research work, studies to inform agricultural policy in,
Tanzania
Facilitate access to information by the users of the Policy Resource Center (PRC)
Take lead in proper maintenance of project account receivables and payables and checking accuracy of project cashbooks before posting to accounting system,
Preparation of monthly, quarterly and annual financial statements according to ILRI procedures
Ensure Project accounting procedures are in line with acceptable accounting standards.
Attending to and provision of relevant information to external auditors and TRA.

Requirements:
Possession of Bachelor Degree or Advanced Diploma in Accountancy or project management
Minimum of two (2) years progressively responsible in accounting, project management which involved some responsibilities in office administration
Computer literacy and demonstrated proficiency with software such as Word, Excel, .and Accounting softwares
Level IV, fluent written and oral proficiency in English is required including mastery of English grammar and spelling, punctuation, paragraph and sentence structure

Other desirable skills:

Thorough knowledge of general administrative, procedures, and formats;
Ability to initiate actions and take to completion without guidance;
Ability to research, organize data, and quickly compile into accurate reports or necessary lists; .
Ability to communicate effectively and diplomatically with staff members, the general Public;

General information:

This is a fixed term position for 1 year. This is a nationally recruited position and IIT A offers a competitive remuneration package.

APPLICATION INSTRUCTIONS:

Applications: Applications including curriculum vitae, copies of certificates, telephone number, email address, and names and addresses of two referees should be sent to the Country Representative, llTA-
Tanzania, Plot No. 25, Mwenge - Coca-Cola Road, Mikocheni Industrial Area P.O. Box 34441, Dar es
, Tanzania or by email to through APPLY NOW below
APPLY NOW

Applicants are requested to please indicate the reference number for the position as indicated on the heading of the announcement in your application as well as on the subject of your email if sending by email. If sending by post or hand delivery, please indicate the reference number on your application as well as on the left hand side of your envelope. Please note that any applications without the reference number indicated will be automatically disqualified.

Closing date: Two weeks from the date of advertisement appearing in the newspaper. Please note that only shortlisted candidates will be contacted