Application Deadline: 05-01-2017
Description
Senior Administrator,
Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 5208 Mwanza,
Tanzania.
Position Summary:
Reporting to the Executive Director, the Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE.
Duties and Responsibilities:
Ensure accurate and complete records of all financial transactions of the Baylor - Tanzania office;
Prepare accurate and timely monthly management reports;
Assist management with financial analysis for both policy and decision making purposes;
Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor - Tanzania policies and procedures, as well as approved budgets;
Maintain financial and information system policies and procedures in order to provide strong internal controls;
Prepare requests for internal, external, donor or government audits.
Carry out any other duties that may be assigned by management or Donor.
Supervise all bank account activities.
Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
Supervise the timely preparation and review of all the monthly bank account and cash reconciliations and ensures timely submission to management and Baylor-Houston.
Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
Ensure that physical cash counts are done at least quarterly
Assist in the preparation, and maintenance of the Baylor - Tanzania annual Budgets.
Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis for all grants and restricted funds.
Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.
Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
Prepare Donor financial reports and ensure the approval of such reports by management before submission to Executive Director and BIPAI CFO.
Analysis of actual to budget results to identify problems in accounting or compliance.
Perform all balance sheet account reconciliations on a timely basis.
Assist with processing payroll as necessary and assist in preparing related accounting entries.
Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
Directly responsible for updating and consolidating in the system all data and transactions.
Production of monthly or ad-hoc reports.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
The review of and accounting for procurement transactions to ensure adequate supporting documentations, accuracy of amounts and control over payments.
Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
Primary responsibility for liaison with administration /procurement to ensure effective and efficient management of funds.
Qualifications:
A Bachelor’s degree in Commerce, Accounting or Finance and must be in possession of an accounting qualification such as ACCA, or CPA(T); with a minimum of five years relevant working experience in a reputable organization.
Post Graduate professional training in finance and accounting or management will be an added advantage.
A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
Strong management and analytical skills.
High level of confidentiality and integrity.
Application Instructions
If you are qualified and wish to join Baylor – Tanzania, Apply in
confidence by submitting an application letter, a detailed CV, relevant
copies of your certificates, and the names and contact information for
three referees. Application should reach Baylor – Tanzania not later
than January 5th 2017. Addressed to:Reporting to the Executive Director, the Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE.
Duties and Responsibilities:
Ensure accurate and complete records of all financial transactions of the Baylor - Tanzania office;
Prepare accurate and timely monthly management reports;
Assist management with financial analysis for both policy and decision making purposes;
Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor - Tanzania policies and procedures, as well as approved budgets;
Maintain financial and information system policies and procedures in order to provide strong internal controls;
Prepare requests for internal, external, donor or government audits.
Carry out any other duties that may be assigned by management or Donor.
Supervise all bank account activities.
Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
Supervise the timely preparation and review of all the monthly bank account and cash reconciliations and ensures timely submission to management and Baylor-Houston.
Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
Ensure that physical cash counts are done at least quarterly
Assist in the preparation, and maintenance of the Baylor - Tanzania annual Budgets.
Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis for all grants and restricted funds.
Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.
Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
Prepare Donor financial reports and ensure the approval of such reports by management before submission to Executive Director and BIPAI CFO.
Analysis of actual to budget results to identify problems in accounting or compliance.
Perform all balance sheet account reconciliations on a timely basis.
Assist with processing payroll as necessary and assist in preparing related accounting entries.
Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
Directly responsible for updating and consolidating in the system all data and transactions.
Production of monthly or ad-hoc reports.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
The review of and accounting for procurement transactions to ensure adequate supporting documentations, accuracy of amounts and control over payments.
Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
Primary responsibility for liaison with administration /procurement to ensure effective and efficient management of funds.
Qualifications:
A Bachelor’s degree in Commerce, Accounting or Finance and must be in possession of an accounting qualification such as ACCA, or CPA(T); with a minimum of five years relevant working experience in a reputable organization.
Post Graduate professional training in finance and accounting or management will be an added advantage.
A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
Strong management and analytical skills.
High level of confidentiality and integrity.
Senior Administrator,
Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 5208 Mwanza,
Tanzania.
Finance Manager -Re-advertised at Baylor College of Medicine Children's Foundation Tanzania
![Finance Manager -Re-advertised at Baylor College of Medicine Children's Foundation Tanzania]()
Reviewed by ISSAH JUMA
on
Friday, December 30, 2016
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