Office Management Secretary at The Tanzania Standard (Newspapers) Limited

Application Deadline: 15 May 2015

Office Management Secretary POSITION DESCRIPTION:

From Habari Leo

Office Management Secretary

Department : Human Resource & Administration
Reports to : Senior Human Resources &Administrative Officer


ENTRY QUALIFICATIONS AND ADVANCEMENT
Entry Qualifications:

Holder of Diploma in Secretarial Duties with at least six years work experience, two of which in a senior position. Suitable candidate must possess excellent office management skills.
Main Duties and Responsibilities:
Types documents and undertakes normal secretarial duties;

Handles internal and external incoming mails marked for the personal attention of the Managing Editor, files and distributes them ensuring proper maintenance and confidentiality;
Follows up outstanding correspondences and or replies;
Keeps record of files for action by the Managing Editor;
Organizes and facilitates meetings of the Managing Editor as well as management meetings;
Responds to routine questions on the telephone, takes messages and forwards them to intended recipients;
Manages the office arrangement and cleanliness to ensure a favorable working environment;
Provides administrative logistics and secretarial support to senior officers
Drafts routine correspondence, such as acknowledgements, on his/ her own initiative without supervision;
Keeps in safe custody all documents in the office;
Develops individual objectives/targets and performance standards
as part of the individual performance agreement in consultation with the immediate superior; and
Performs any other duties as may be assigned by the immediate supervisor

Personal Attributes:

Self-motivated
Innovativeness
Ability to achieve goals
Ability to work in a team
Result-oriented
Role model
Integrity and professional ethics.

Remuneration .
Both posts have competitive remuneration package which WI e 0 ere the right candidates.

APPLICATION INSTRUCTIONS:

Interested candidates should send their application letters, enclosing their updated CYs, copies of relevant certificates, testimonial, names, telephones and addresses of two easily contactable referees to.
Managing Editor,
Tanzania Standard (Newspapers) Limited,
P.O. Box 9033,
Dar Es Salaam.

Deadline for application is two weeks from the date of this advertisement.
Please note that only shortlisted candidates will be contacted . If you have not heard from us within 3 weeks after the application deadline , you can assume that your attempt