Personal Secretary II at Tanzania Wildlife Research Institute (TAWIRI)

Application Deadline: 14 Sep 2015

Personal Secretary II POSITION DESCRIPTION:

From Daily News, 27th August 2015
Tanzania Wildlife Research Institute (TAWIRI) is a Parastatal Organization under the Ministry of Natural Resources and Tourism. TAWIRI has the mandate to conduct, supervise and coordinate wildlife research in the United Republic of Tanzania. The Institute has its Headquarters in Arusha and five Research Centers namely, Njiro Wildlife Research Centre (NWRC) in Arusha, Kingupira
Wildlife Research Centre (KWRC) in Selous Game Reserve, Serengeti Wildlife Research Centre (SWRC) in the Serengeti National Park, Mahale Wildlife Research Centre (MWRC) in Mahale and Gombe Wildlife Research Centre (GWRC) in Gombe National Park respectively in Kigoma Region. TAWIRI invites applications from qualified Tanzanian citizens to fill in vacant positions as follow

Personal Secretary II (1 POSITION)

Qualification and Experience
Holder of Form W certificate with 'secretarial services certificate from Public Servi€e-Gellege WAO passed 80 w.p.m (work per minute) shorthand either in Kiswahili or in English, Certificate in computer programs e.g. Windows, Microsoft Office,
Internet, E-mail and Publisher from a recognized institution.
Age should not be more than 40 years old.

Work station: Serengeti Wildlife Research Centre

Main Duties and Responsibilities
To type letters and other documents.
To receive visitors, ascertain the nature of their business and relay information to the executive concerned.
To maintain a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and inform/remind them before and on due date.
To handle incoming mails for personal attention of the 'relevant executive and ensures that information and correspondences are effectively circulated and managed. .
To, prepare and facilitate departmental and other meetings and process records of proceedings.
To take dictations and transcribe accordingly
To receive telephone calls and book outgoing telephone calls as required.
To attend routine hotel and travel arrangements of the executives
To keep files, sensitive documents and other material in secured or confidential place.
Perform any other duties assigned by supervisor(s).

Salary Scale: PGSS 3.

APPLICATION INSTRUCTIONS:

Applicants should send their application letters (by post or email) with relevant certified copies of certificates, Curriculum Vitae (CV). one (1) recent passport size photograph and names of three referees one of which should be the current employer or University/Institution supervisor so as to reach the undersigned not later than 14th September, 2015. TAWIRI is an equal opportunity employer and only short listed candidates will be contacted for interviews.
NOTE:
Testimonial/provisional results/statements of results will not be accepted
Employed applicants are required to channel their application letters through their employer.
Certificate is essential for an applicant to be considered for selection and interview.

Director General,
Tanzania Wildlife Research Institute
P.O. Box 661
ARUSHA
Tel: +255 27 2549571
Fax: +255 27 2548240
Email: info@tawiri.or.tz