Finance Manager at Well Told Story

Application deadline 2017-10-06

Location

Kinondoni, Oysterbay Dar Es Salaam

Description

The Well Told Story group creates the 2x Emmy Award-winning, multi-media communications platform, Shujaaz, using rigorous research and user-centred design to inspire and motivate millions of young Tanzanians and Kenyans to take action to improve their lives and engage with urgent issues that shape their future.
Our mission is to create measurable social and economic value for youth in East Africa. To do this we direct our research and our media on the big challenges, ideas and issues that are critical to the future wellbeing of East Africa’s all-important, yet hardest to reach, youth demographic.
We design and present compelling campaign strategies that focus above all on the audience and their needs. And we finance our media and operations by creating win-win-win partnerships with commercial and development organisations who share our ambitions and care about our audience.
As we grow our team and our programmes in Tanzania, we are looking for an experienced yet dynamic Finance Manager to join our office in Dar es Salaam.
Job Description
The Finance Manager’s role is to support the Head of Finance in the execution of their role including, but not limited to:
Finance
• Expense allocation and management;
o Ensure all expenses are allocated at the point they are incurred and have these reviewed by the Head of Finance before posting into the accounting system.
o Ensure timely posting of data into the accounting system by the 4th working day following each month.
o Posting invoices sent to partners in the system.
• Preparation of Tax invoices and EFD receipts
• Payments and submission of statutory returns online after review and approval by Head of Finance
• Initiate online payments under the instruction of Head of Finance, Country Manager TZ or CEO
• Ensuring the petty cash float is maintained;
• Prepare monthly bank reconciliations and submit to Head of Finance for review and approval;
• Monthly reconciliation of balance sheet accounts including cash, accounts receivable and accounts payable.
• Preparation of a weekly cashflow analysis showing the cashflow requirements for the week and ensuring the cashbook balances are as accurate as possible at all times;
• Preparation of reports as required by partners for review by Head of Finance on a timely basis;
• Maintenance of assets including the petty cash and cash at bank, regular reconciliations of the assets, insurance of assets and ensuring that the fixed assets register is appropriately maintained;
• Assisting the Head of Finance in preparation of departmental budgets and budget variance analysis;
• Assisting the Head of Finance in the preparation of monthly finance & management reports;
• Assisting in the co-ordination of both partner and WTS TZ external audits as well as in the implementation of the recommendations;
• Ensuring all finance documents are appropriately filed in a timely manner;
• Monthly preparation of TZ payroll and timely payment of all deductions;
• Prepare and issue a financial progress report to FHI 360 on a monthly basis on or before the 10th of the following month on the required Sub Awardee Financial Report (SFR)
• Ensure that all cost sharing requirements for FHI360 are captured, recorded and submitted according to the requirements of the sub contract.
Procurement duties
• Ensuring Requests for Quotations are prepared and sent out for procurement over the specified threshold;
• Preparation of evaluation criteria and templates
• Assist in carrying out evaluations of quotations received and preparation of evaluation analysis;
• Preparation of procurement evaluation reports after conclusion of procurements;
• Ensure bidders are notified on the status of their quotations;
• Preparation of contracts/LPOs prior to supply of equipment or services by the successful bidder;
• Ensure the safe custody of all procurement files, records and documentation.
Fixed assets duties
• With the help of the Administrative Assistant, overseeing the procurement of fixed assets on receipt of a duly authorized procurement request form and maintenance of a fixed assets register with all the required details(updating the register immediately an asset is purchased and on a monthly basis) including sending out the requests for quotations to at least 3 suppliers and preparing the evaluation forms as per the procurement guidelines/procedures and
• Monthly review of the fixed asset register and reconciling the register to the general ledger for review by the Head of Finance. Reporting
The Finance Coordinator will report directly to the Head of Finance, and will be supported on a daily basis by the Country Manager Tz.
Team Participation
• Contribute to team building activities by sharing professional knowledge and assisting all members of the Tz team,
• Participate in important Finance related meetings and events, including but not limited to:
o Team and one on one meetings.
o Work plan setting.
o Performance Management.
o Team Training and Development.
o Quarterly and annual performance appraisal.
Other duties
• Posting of journals in time for monthly reporting after review by Head of Finance
• Any other duties as may be assigned by Head of Finance, Country Manager Tz and CEO
Schedule
• Regular working hours and a 5-day working week.
Location
Tanzania; Dar es Salaam with occasional travel to the WTS offices in Nairobi, Kenya.
Requirements
University Degree in Finance, Business Management or Accounting
A Professional qualification such as CPA or equivalent, with experience of accounting and financial management is an added advantage
At least 5 years' experience in an accounting/ financial administration
Expertise in overseeing the management of donor grants and developing budgets for donor funded development programmes e.g. USAID

APPLICATION
Interested candidates should submit an application letter with a detailed copy of their CV and contact information (email addresses and telephone numbers) of three work related referees by Friday 8th September 2017 to jobstz@shujaaz.com