Personal Secretary III - (x4) at The Bank of Tanzania (BOT)

Application Deadline: 24 Jul 2015

Personal Secretary III - (x4) POSITION DESCRIPTION:

SOURCE; DAILY NEWS 14TH JULY 2015

The Bank of Tanzania, an equal opportunity employer and Tanzania’s central bank, is looking for suitably qualified young Tanzanian citizens of high personal integrity to fill the following vacant positions at its new Mtwara Branch.

POSITION: PERSONAL SECRETARY III - 4 POSTS
Reports to: Head of Division
Contract type: Contract for unspecified period of time
Location: Mtwara Branch, Mtwara.
Job Purpose:
To provide secretarial services to Head of Department and administer departmental office support functions.
Primary Duties and Responsibilities:
a) Providing administrative and office support to the Head of department including handling appointments and travel arrangements;
b) Managing phone calls, fax and emails directed to the Head of Department;
c) Attending to visitors/customers of the Head of department;
d) Typing letters, memos, reports and other documents as required;
e) Handling files, documents (routine and confidential) including non routine information appropriately;
f) Distributing files and documents to relevant officers and parties within the department and outside as instructed;
g) Assisting with organizing meetings and planning official events;
h) Operating and assisting office staff in operating photocopier, scanner and other equipment;
i) Making requisitions and maintaining inventory of office supplies and office equipment machinery;
j) Performing other related duties as assigned by the Supervisor.

Education/Professional Qualifications Required:
a) Diploma in Secretarial studies from an accredited training institution;
b) Certificate of secondary education examination with passes in English and Kiswahili.
c) Must have shorthand/hatimkato speed of 100 w.p.m. as well as typing speed 50 w.p.m.;
d) Good team player;
e) Strong organization skills;
f) Computer skills including Microsoft Word, Excel, PowerPoint etc.;
g) Strong interpersonal and communication skills; Good customer service skills.

APPLICATION INSTRUCTIONS:

Interested applicants must submit the following for consideration of the applications:
a) Application letter;
b) A curriculum vitae (CV);
c) Certified copies of academic certificates, birth certificate and other relevant certificates;
d) Names and addresses of two reputable referees;
e) Applicant’s reliable contact address including email address and telephone numbers;
f) Applicants with academic certificates from foreign universities must submit proof of accreditation of issuing institutions;

Application should be addressed to:
Deputy Governor (AIC),
Bank of Tanzania,
P. O. Box 2939,
2 Mirambo Street 11884,
DAR ES SALAAM.

Closing Date:
Applications should reach the Deputy Governor’s Office on or before 6.00 pm on 24th July, 2015.
Only short-listed applicants will be contacted